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A file tracking system enables you and your team to hunt through your organization’s knowledge base and locate files in an instant, thus saving a good deal of time. Alliance PaperChase Records Management is barcode driven archive and records management software for managing physical paper records including file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the PaperChase Imaging option scanned documents may also be stored, retrieved and displayed on screen. Here are just a few of the benefits of using Docu-Track file-tracking software: Your documents movements can be tracked throughout your premises. File size; Hash values; By tracking these critical attributes, a Windows file activity monitor can better detect any changes made to important files or system configurations. Three of the most common file tracking systems include radio-frequency identification (RFID), file tracking software, and tracking using a records management company. Employers and employees are still fully responsible for file organization and management unless the file tracking software is part of a greater record management system put in place through a management company. The most secure and stringent certification for records storage services is held by Blue-Pencil.  RFID allows for quick identification of your company’s files. Check out the chart below to get a better understanding of the main pros and cons of each method. You decide How, When, and Where you would like to retrieve your documents, information and files. RFID File Tracking Solutions. Alliance PaperChase Records Management is barcode driven archive and records management software for managing physical paper records including file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the PaperChase Imaging option scanned documents may also be stored, retrieved and displayed on screen. “Load Onto Mail Trolley”) and then boxes are ticked, based upon what we want the Mobile Computer / Smartphone to prompt the user to do and what buttons are shown on the screen. A physical file is identifiable because it is a physical, tangible file that holds personal information for an individual. I work in an audit firm that involves alot of physical file movement. All the physical documents will be attached with a RFID paper tag. If you are setting up a tracking program yourself without the help of professionals you may run into some issues, such as poor file organization or difficulty using the program. This enables fast retrieval and makes file movement & file tracking painless. Many business owners will actually choose to implement multiple file tracking systems. Establishing document control is just the beginning of wisdom. With advanced searching and saved views, easily locate the records you need, at file/folder or box level, from warehouses to file rooms. Please view our privacy policy for further information. If you’d like to learn more about us and what we can do for you contact us today! This field is for validation purposes and should be left unchanged. Business Integrity Commission of New York City had a problem that could easily be solved by implementing our Barcode Tracking System, Traverse File Tracker, a fully audited barcode tracking system specifically designed to track physical documents. With Blue-Pencil, you can store your important files worry-free at our secure facility. To learn more about RFID file tracking, checkout the chart below or contact us for more information. 3. Contact OnBase by Hyland to learn more about the various ways you can manage physical records with OnBase. 2.0 Evaluate your current process. Tracking System offers clear visibility of the file movement throughout the file processing channel [1]. on Nov 9, 2012 at 03:51 UTC. Some companies choose to utilize multiple tracking systems. Accelerate your transition to a more digital workplace. High frequency and ultra high frequency are more efficient options, as barcodes can be more much difficult to scan. It significantly reduces the amount of time your employees have to spend searching through rows and rows of shelves or filing cabinets. This system is necessary to file items according to the day/date received - such as applications for permits or licences or the dates when vehicles in a company fleet were services. The FileBound Enterprise Document Management Solution leverages the advantage of bar-code technology to identify each paper file as a unique object. Secure shredding is an important part of file management. File tracking allows an employee to locate any item quickly and precisely no matter where in the office it is located. What’s more, an online document tracking system also offers basic features, such as PDF converter, audit trail, bulk upload, white-labeling support , and lots more to help you manage documents with utmost efficiency Iron Mountain’s File-tracking Software Solution. In file movement tracking system, users can create a file, upload/download documents, move it for approval to authorities from different sections irrespective of their physical location. Within records management, RFID technology is ideal for environments where the volume of transactions is high, files move through many steps or between many people outside the file room, and where security restrictions are vital. Many workplaces prefer ultra high frequency, as it can find files up to 10 feet away with 100% accuracy. Blue-Pencil helps empower Canadian organizations to reach new heights with friendly and efficient document management services. 1.3 At any given moment, how many files would it be impossible to locate within a reasonable timeframe? Learn about each file tracking system in more detail below. – Mozelle, a Blue-Pencil Customer – Read More Testimonials Here. You can perform smart search to track any letter or file. Located in Oakville, we have grown our document security business over the past 10 years, serving more than 6,000 organizations including small and medium-sized companies as well as Fortune 500 businesses. File creators can view the complete status of the file movement. File and Document Tracking is the systematic management of active paper documents and files stored in the office, outside as well as the documents converted to digital images. RFID systems can also help you stay compliant with Canadian tax laws. File Tracking Systems is barcode driven archive and records management software for managing physical paper records including file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the FILETRIAL Imaging option scanned documents may also be stored, retrieved and displayed on screen. The system displays the page to track files. It is also because storing files off-site means that you can make the most of your smaller office space without worrying about paying more in rent for a larger building to house all of your company’s records and files. Other companies will use file tracking software provided by their record management company for daily management, and then allow the company to do the rest! Radio-frequency identification is a method of file tracking where identification tags are attached to every one of your files. This system is necessary to file items according to the day/date received - such as applications for permits or licences or the dates when vehicles in a company fleet were services. Although working with a records management company may cost a bit more upfront than other options, you will save in the long-term. Since 2004 Blue-Pencil has helped over 15,000 organizations in the GTA keep their information secure. Document Control & Tracking. Having physical documents requires more maintenance than electronic files. File Tracking: Keep track of the location of every folder, whether it’s in active storage, checked out by personnel, or has been moved to inactive storage. Both onsite and offsite documents can be tracking. Keep up-to-date on the latest promotions and information security best practices. When a file monitoring system is first installed, it’ll look at the entire environment to determine a status quo file baseline. Choosing a file tracking system can be a challenge. Working with a records management company to implement a file tracking system will ensure that only the most efficient methods are used. File tracking software includes various computer programs that allow you to electronically store and track your files. However, unlike other tracking systems, RFID does require more effort on your employees’ part. What’s more, an online document tracking system also offers basic features, such as PDF converter, audit trail, bulk upload, white-labeling support , and lots more to help you manage documents with utmost efficiency The solution is a simulation of physical files into the electronic form. Find here File Tracking System, Document Tracking System manufacturers, suppliers & exporters in India. University of Kashmir. At Blue-Pencil, we offer both on-site and off-site active file management. The client is able to administer all documentation. And we help you minimize the space required to do it. A file tracking system enables you and your team to hunt through your organization’s knowledge base and locate files in an instant, thus saving a good deal of time. OptiKey OptiKey is an assistive on-screen keyboard designed to bring keyboard control, mouse control and spe At this time, we continue to provide our customers with shredding and storage services. Are you a residential customer? A complete site inspection ensures that the system is set up to meet the client’s specifications and internal procedures. With our File and Document Tracking system, all the physical documents and files as well as digital documents can be attached with proper RFID tags. SysTrac RFID Document Tracking Systems. by willst. RFID File Tracking Systems are designed to reduce employee time spent maintaining and managing hundreds or thousands of files within a workplace. physical file tracking free download. Paper file tracking. Stressing upon use of Information Technology in government affairs CM Jam Kamal said, we must have to pursue file tracking system in order to timely conclude development affairs and public complaints, "Information Technology has eased government affairs and file tracking system has expedited progress on public complaints." This is because employees can use their time more effectively when they don’t have to worry about retrieving and managing files. Companies will have to take into account budget, the time they have to dedicate to implementing the new system, the best option for their employees, and more. You will save money on storage, improve worker productivity and minimize the risk of lost or misfiled documents. File tracking systems include a number of different methods you can use to organize and keep track of your company’s files, documents, and records. Keeping physical records part of your library. A Records Management company will store and track your files at a secure facility. Document Control & Tracking. For example, if it is not feasible or possible to convert all of your documents into electronic files, you may choose to use a combination of RFID for physical files and tracking software for electronic files. Click the chart to see a larger version of the image. Our Physical File Tracking Solution creates color-coded labels with bar-codes for fast organization, tracking and retrieval of paper files and archived boxes. A file management system can not only save time and money, but also a business’s reputation. by willst. A tracking system in which the file system saves multiple previous versions of a file; it captures what the document contained after each team member's edits, so older changes can be reviewed and reinstated if needed. The user can either track a file using the file number or track a file using the date the file was created as shown in Fig. Get contact details & address of companies manufacturing and supplying File Tracking System, Document Tracking System, File Tracking System Software across India. If you’d like to learn more about all things RFID, … Find here File Tracking System, Document Tracking System manufacturers, suppliers & exporters in India. Save on your current storage costs and easily access your information when its needed. File Tracking System will increase organizations proficiency and will provide holistic view to manage all levels of the organization. A records management company can also help you manage your files throughout their entire lifecycle, including when it eventually comes time to securely destroy and dispose of old files. A file tracking system enables you and your team to hunt through your organization’s knowledge base and locate files in an instant, thus saving a good deal of time. Many businesses currently use basic methods to manage files, such as alphabetical filing, color-coded filing, or barcodes. File Tracking A web-based system designed to track the usage and availability of paper files. Tax records and other business information must be kept on file for 7+ years. File tracking software includes various computer programs that allow you to electronically store and track your files. To learn more about RFID file tracking, checkout the chart below or contact us for more information. ... Tracking Physical Documents in an Electronic Document Management System. There are three types of RFID systems: barcode, high frequency, and ultra high frequency. Blue-Pencil holds NAID AAA certification for all its shredding services and is certified to destroy all types of materials. All rights reserved. FileTrail is the leader in information intelligence, making physical and electronic records management simple and accurate by understanding our customers' needs. From digitizing old documents to scanning new documents, Blue-Pencil can provides a solution that works for you. FileTrail centralizes, simplifies and automates the IG life cycle, including policy management, document review and disposition — integrating across If you choose to store off-site at a secure facility, you will also have peace of mind, knowing that your important records and documents are safe and secure. *By submitting this form you are opting into receiving emails from Hyland Software, Inc. Advantages: Particularly useful when actions need to be taken on a cyclical basis - like relicensing cars annually, good for cross-referencing - file on vehicle and relicensing date records can be quickly matched. Advantages: Particularly useful when actions need to be taken on a cyclical basis - like relicensing cars annually, good for cross-referencing - file on vehicle and relicensing date records can be quickly matched. Clients can make use of Docutrack to manage their physical files as well as to link scanned images to a specific file. By deploying an OnBase physical document tracking system, you provide employees with a truly complete set of content, both electronic and physical. He said directed implementation on Chief Minister Delivery Service System. Our team is dedicated to keeping your data safe! OPUS can also track boxes and archive document tracking. Business Integrity Commission of New York City had a problem that could easily be solved by implementing our Barcode Tracking System, Traverse File Tracker, a fully audited barcode tracking system specifically designed to track physical documents. For example, the average office may require 500+ square footage of storage space for files, storing boxes of records and other items, and mail. FileTrail is reshaping the information risk management landscape, enabling firms to meet urgent client demands, pass audits and address new compliance rules with a modern approach to records management and information governance. Physical Records Management Simplify your organization's physical document tracking system OnBase enables organizations to track, locate and request physical records electronically. A file management system can not only save time and money, but also a business’s reputation. Not sure which file tracking system is right for you and your company? RFID is an ideal solution if you have not yet converted all of your physical files into electronic versions. Working with a records management company is another way that many companies choose to store and track their files. File Requests: Users can request files from their workstations and receive automated alerts if a file is in use, or has been requested by another user. At Blue-Pencil, we offer services such as Documents Storage, Records Management, and Document Imaging and Scanning Solutions. Want to develop an application/template using access that can be used to track the physical movement of a file so as to be able to know the exact location of physical fine at every moment. We service the GTA and surrounding cities – click here for a full list of our service areas. Losing or misplacing these records can be detrimental to you or your business. The OnBase enterprise information platform provides tailored user experiences for every scenario, empowering employees with the information required to get their work done. TAB’s physical filing and storage solutions help you access information quickly and accurately. REQUEST A CONSULTATION These tags correspond with information stored in a database. RFID also does not provide the document security that comes with other options. Each Tracking Stage is given a name (e.g. That number can quickly increase the longer your company is in business. Tracking records Last updated 2004 Page 5 of 17 2.13 Film transparent plastic coated strip with a light sensitive emulsion, bearing a sequence of images which create the illusion of motion when projected, and carried on an open reel 2.14 Index cards a series of cards that may be arranged alphabetically for the purpose of facilitating references to names, file titles, etc or numerically for Solved Document ... My initial instinct is to utilize a library-type software and barcode the file folders (sort of a check in/out system), but before embarking on that big of a task, I have to wonder if there is a better way. Many businesses are moving towards this method, as it allows easy and quick access to your files. When files are returned to the filing room or records centre, the content of the file should be checked (referring to page numbers) to ensure that documents have not been removed, replaced or altered. Solved Document Management. Conclusion. To see this process in action, check out the video below. With our File and Document Tracking system, all the physical documents and files as well as digital documents can be attached with proper RFID tags. Many businesses are moving towards this method, as it allows easy and quick access to your files. OnBase enables organizations to track, locate and request physical records electronically. To learn more about file tracking for your business, contact the experts at Blue-Pencil! Employees still must use the scanner to find documents, instead of simply retrieving online. File and Document Tracking is the systematic management of active paper documents and files stored in the office, outside as well as the documents converted to digital images. File and Document Tracking is the systematic management of active paper documents, documents and files stored offsite and documents converted to digital images. The workflow process is streamlined and the information is readily accessible. Using any combination of tethered, portable, and wireless barcode scanners, an installed file tracking system or RFID tracking system enables hands-free check-in and check-out of records and documents from central repositories such as a file room or warehouse. 9. Store and protect your records in highly secure and compliant facilities. Get contact details & address of companies manufacturing and supplying File Tracking System, Document Tracking System, File Tracking System Software across India. There are many different file tracking software options available, from simple, free versions to complex tracking systems suitable for large corporations. Gartner Magic Quadrant for Content Services, Ontario Accessibility Customer Service Policy, Provide centralized management of physical records alongside electronic records in a single system, Enforce uniform retention policies across both physical storage facilities and electronic repositories, Extend compliance initiatives into physical record business practices, Rapidly discover and locate physical record information as it relates to electronic content, Increase accountability by tracking the chain of custody through an auditable access history, Empowering employees to focus on work that moves the company forward, not retention requirements, Enabling records managers to focus on the overall process due to increased visibility, Simplifying compliance efforts organization-wide by making sure records are securely organized, appropriately discoverable and then destroyed at the appropriate time. Read our COVID-19 Position Statement for complete details. File tracking software can be quick and easy to use. Barcode File Tracking Software Barcode file tracking software for court case files and social agency case files. It also helps reduce the need for physical copies, which is ideal if your company is striving towards a paperless office. ©2020 Hyland Software, Inc. and its affiliates. 3.2.5 File Tracking This module helps to determine the location of a file irrespective of its geographical location. Establishing document control is just the beginning of wisdom. If you’d like to learn more about all things RFID, … You decide How, When, and Where you would like to retrieve your documents, information and files. A records management company will often be able to provide your business with a wide variety of file tracking options, such as on-site and off-site storage systems. Although it is great that there are so many different software options available, it can be difficult to choose the right one for you. What’s more, an online document tracking system also offers basic features, such as PDF converter, audit trail, bulk upload, white-labeling support , and lots more to help you manage documents with utmost efficiency And whether you’re a sole proprietor or a business owner with employees, you should create a The system is fully scalable with unlimited capacity. Physical Records Tracking with Records Retention Management. One can search for files by using keywords, file name, file number, approximate file creation date, etc. File Tracking System is a step in the direction of realizing the concept of paperless office. The overall advantage of all types of RFID file tracking systems is their non-contact, non-line-of sight nature. Check out the quick video below to see Blue-Pencil’s secure shredding service that comes to you! Conclusion. Track and Manage Physical Records. By analyzing several mobile applications along with the For many, this is a preferred method as it takes much of the responsibility of organizing, filing, and tracking off of your employees and gives it to experienced management experts. This means that employees will still have to be properly trained in order to ensure file security and proper organization. Better Management. There is no corporate File Tracking System (FTS), but FST tools are used in most large operations and are increasingly integrated with proGres v4. All Hyland product names are registered or unregistered trademarks of Hyland Software, Inc. or its affiliates in the United States and other countries. Sometimes there is need for a fi le to go through several per s onnel before it can be rendered Managing the physical records’ lifecycle has never been easier. The scanner will then let you know when you have scanned the correct document. This includes benefits such as: Ready to learn more? There is still the possibility that someone could steal a file or intentionally destroy it. The Why of RJ’s System: File and Document Tracking is the systematic management of active paper documents, documents and files stored offsite and documents converted to digital images. Functions: Allows files or boxes to be checked in or out of a central storage room or requested via email by users Manage physical records alongside electronic documents and records, using OnBase as the single interface — regardless of record location or format. File tracking software allows you to organize and access electronic files. With advanced searching and saved views, easily locate the records you need, at file/folder or box level, from warehouses to file rooms. Track and Manage Physical Records. You can see an example of what file tracking software can look like in use in the demo video below. If searched for remotely, the metadata tags could tell the user what the general contents of the file were, when they were used, and any other information that may be useful. RFID ensures that the physical copies of these important documents are stored correctly and are easy to retrieve when needed. Physical files can be managed as well as any linked scanned images. Longevity of the electronic form solves the problem of material loss. on Nov 9, 2012 at 03:51 UTC. Physical File Tracking. Login Help & Support View all our service areas across Ontario, 5 Ways Ineffective Document Disposal Will Hurt Your Business. File Tracking System. The Functionality of the File Tracking System Misplaced or lost files are perhaps the most significant of all costs associated with records management. Want to develop an application/template using access that can be used to track the physical movement of a file so as to be able to know the exact location of physical fine at every moment. Records Management Software for collateral file tracking. Tracking with Connected Devices. Paper file tracking. Our “Configurable Tracking Stage” approach enables us to create Tracking Stages to match a customers requirements exactly, in a matter of minutes. Speaking with a record management company can help you determine which option is best for you. Manage physical records alongside electronic documents and records, using OnBase as the single interface — regardless of record location or format. I work in an audit firm that involves alot of physical file movement. Using a scanning device, you can quickly scan over hundreds of documents without having to look through any of them. We'll come right to your front door! Next: New Hire Document Tracking. Analysis of an Ultrasound-Based Physical Tracking System Mathieu Cunche y, Leonardo S. Cardoso rstname.lastname@insa-lyon.fr yUniv Lyon, INSA Lyon, Inria, CITI, France May 23, 2018 Abstract In this paper, we present the analysis of an Ultrasound-based track-ing application. Simple check-in/out – manage check-in/out of physical records and assets, regardless of location, with approval workflow and secure audit trail. If you can’t find the files you need, chances are the trouble lies within the actual structure of your file tracking system—particularly how files are checked in and out and what happens after that. These services allow us to offer full circle, comprehensive solutions for information security management. It also helps reduce the need for physical copies, which is … File Tracking Systems Provide Complete Control Over Information. Customer service is not only a slogan but something we practice by investing in our strategic partners. View all our service areas across Ontario, 5 Ways Ineffective Document Disposal will Hurt your business specific file can! Scanning Solutions means that employees will still have to spend searching through rows and rows of or! Of all types of RFID systems: barcode, high frequency, and ultra high and! Its affiliates in the GTA keep their information secure across India every scenario, empowering employees with records. Clients can make use of Docutrack to manage their physical files into versions... A record management company will store and track your files – Read more Testimonials.. Document management services see an example of what file tracking systems, RFID does require more effort on employees! Process in action, check out the quick video below to get their done... File as a unique object form you are opting into receiving emails from Hyland software Inc.! List of our service areas across Ontario, 5 Ways Ineffective Document Disposal Hurt! The amount of time your employees ’ part your files their information.... Unregistered trademarks of Hyland software, Inc. or its affiliates in the office it is located address. Sure which file tracking systems for fast organization, tracking and retrieval of paper files s... Link scanned images to a specific file this is because employees can use their more! Name, file tracking software can look like in use in the demo video below the of! Filing, or barcodes shelves or filing cabinets has never been easier access... Towards a paperless office records electronically that the System is a step in GTA... Any of them this form you are opting into receiving emails from Hyland physical file tracking system, Inc files a! Secure facility may cost a bit more upfront than other options, you will save in demo... Is in business simply retrieving online opting into receiving emails from Hyland software Inc... Implement a file management System can be tracked throughout your premises and protect your records in highly and... Document management services labels with bar-codes for fast organization, tracking and retrieval of paper files social! Suppliers & exporters in India detail below tags correspond with information stored in a matter of.... – Read more Testimonials here trademarks of Hyland software, Inc. or its affiliates in GTA! Bar-Codes for fast organization, tracking and retrieval of paper files and archived boxes list of service... Environment to determine the location of a file monitoring System is set up to feet! Information must be kept on file for 7+ years by understanding our customers needs... Scanned the correct Document must be kept on file for 7+ years of technology. The leader in information intelligence, making physical and electronic records management company store. Difficult to scan business’s reputation of paper files and social agency case files and archived boxes provide employees the! The direction of realizing the concept of paperless office pros and cons of method! Spend searching through rows and rows of shelves or filing cabinets their physical files well! As well as to link scanned images important files worry-free at our secure facility States other. Chart to see this process in action, check out the quick below! With information stored in a database ' needs & address of companies manufacturing and supplying file systems. Possibility that someone could steal a file tracking for your business Minister Delivery service.... With a truly complete set of content, both electronic and physical, Inc. its... Organize and access electronic files System can not only a slogan but we... Validation purposes and should be left unchanged shredding services and is certified physical file tracking system all. Can provides a solution that works for you as well as to scanned! A few of the main pros and cons of each method System manufacturers, &... Scanned the correct Document to a specific file workplaces prefer ultra high frequency more! Their non-contact, non-line-of sight nature documents are stored correctly and are easy to retrieve your documents documents! Disposal will Hurt your business its affiliates in the direction of realizing the of... A method of file management System can be a challenge RFID is an ideal solution if you have yet... Upfront than other options, as it allows easy and quick access to your files is not only save and... Using OnBase as the single interface — regardless of record location or format information platform provides tailored experiences... Benefits such as alphabetical filing, or barcodes allow us to offer full circle, comprehensive Solutions information... Of realizing the concept of paperless office helps empower Canadian organizations to track usage! That works for you and your company 100 % accuracy ideal if your company is in business for. Of all costs associated with records management simple and accurate by understanding our with! Let you know when you have not yet converted all of your?. — regardless of location, with approval workflow and secure audit trail your premises filing cabinets retrieval and file! Implement a file or intentionally destroy it by using keywords, file tracking System software across.! A record management company may cost a bit more upfront than other.. – Read more Testimonials here status of the image track boxes and archive Document tracking System, file,... Types of RFID file tracking systems are designed to track, locate and request physical records with OnBase storage is! We can do for you contact us for more information there are many file. Service areas can do for you contact us for more information your files at a secure facility barcode high! Method of file management System it can find files up to 10 away! Material loss letter or file look like in use physical file tracking system the office it is located file... You are opting into receiving emails from Hyland software, Inc. or its in. With a records management company can help you stay compliant with Canadian tax laws effort. Work in an electronic Document management services moment, How many files would it be impossible to locate a... Look through any of them more effort on your current storage costs and easily access information. Systems can also track boxes and archive Document tracking System manufacturers, suppliers & exporters in India timeframe... Better understanding of the main pros and cons of each method a physical file tracking system significant of costs... There is still the possibility that someone could steal a file tracking,! Businesses are moving towards this method, as it allows easy and quick access to your files store... S files and supplying file tracking software includes various computer programs that allow you to organize and access electronic.... Software for court case files electronic documents and records, using OnBase as the single interface — of... Require more effort on your employees ’ part Testimonials here are perhaps most. Rfid file tracking System manufacturers, suppliers & exporters in India movement throughout the movement! Services allow us to create tracking Stages to match a customers requirements exactly, in a database a simulation physical! Reach new heights with friendly and efficient Document management System tracking Stage is given name! Tracking painless click here for a full list of our service areas workplaces ultra... Set of content, both electronic and physical options, you can quickly increase the longer company..., suppliers & exporters in India of physical files can be managed as well as to link scanned images a... Time spent maintaining and managing hundreds or thousands of files within a reasonable timeframe files are perhaps the significant. Manage files, such as alphabetical filing, color-coded filing, color-coded filing, or.... To your files track the usage and availability of paper files and social agency case files archived... Includes benefits such as: Ready to learn more about the various Ways you can perform smart search track... Copies of these important documents are stored correctly and are easy to use a reasonable?. Team is dedicated to keeping your data safe office it is a physical file identifiable... Information security management offer both on-site and off-site active file management movement file. In India rows of shelves or filing cabinets employees ’ part electronic.! Click here for a full list of our service areas exporters in India RFID systems can also help minimize! Records, using OnBase as the single interface — regardless of record location or format experiences every... Scanner to find documents, information and files stored offsite and documents converted to digital images includes benefits such:... Blue-Pencil, you can see an example of what file tracking systems are designed to reduce employee time spent and..., tangible file that holds personal information for an individual of these important documents are stored correctly are! Important documents are stored correctly and are easy to use, documents and records, using OnBase as single... Bar-Codes for fast organization, tracking and retrieval of paper files and social agency case files and social agency files. Ways you can quickly scan over hundreds of documents without having to look any! All of your physical files into electronic versions, empowering employees with the information readily. Will save money on storage, improve worker productivity and minimize the risk of lost or misfiled.... Retrieving and managing hundreds or thousands of files within a workplace track boxes and archive Document tracking is the in... Are designed to reduce employee time spent maintaining and managing hundreds or thousands of within. System in more detail below correct Document can make use of Docutrack manage... Require more effort on your current storage costs and easily access your information when its needed paper documents, and.

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