Since then, functions-based classification has been strongly promoted. This article discusses various key concepts involved in Rhetorical Genre Studies (RGS) and some of the theoretical frameworks frequently applied by RGS scholars, with the purpose of demonstrating their relevance to the archives and records management domain. Design/methodology/approach This was true both for executive staff and unit managers. Part III. Â© 2008-2020 ResearchGate GmbH. http://dx.doi.org/10.1108/09565691111125071, Access to this document was granted through an Emerald subscription provided by UNIVERSITY OF TAMPERE. Some functions proved to be common to several units, and a few to all units, in the organisation. Informatics, Division of Information & Communication Studies, Northumbria University, 20derden/Document%20Library/Orr_Functional%20Classiï¬cation.pdf (accessed 31 July, Robinson, C. (1997), âRecords control and disposal using functional analysisâ, Australian Society. The participants had several methods of handling the difficulties in carrying out their work. - Buy once, receive and download all available eBook formats, It argues that an approved records management policy covering the whole life cycle of records accompanied by the necessary procedures for creation, maintenance, use and disposition of records is needed at the initiation stage. Man (2005) has written about functional approach from the perspective of, archival appraisal. The qualitative method was chosen for the open-ended interviews. Electronic Records Management System, or to assess the capability of the Electronic Records Management System they currently have in place. This chapter discusses the concepts related to classification such as information, document, records, electronic records, and the classification from various perspectives. However, they were less effective at recognising secondary values such as archival value or dealing with the legacy records. Resultados: Como trata-se de um estudo teÃ³rico que discute e sistematiza a literatura da Ã¡rea, fica claro a presenÃ§a de um conceito de representaÃ§Ã£o na arquivologia, ainda que configurado em uma realidade distinta da ideia presente na OrganizaÃ§Ã£o do Conhecimento. Classification of Filing. Nevertheless, the picture is not, complete because reading records without modifying them was not recorded in, The same metadata has been used in Kettunen and, delivering the records had an interest in developing electronic records management, and making ERMS more user-friendly. Access scientific knowledge from anywhere. Alphabetical filing is the most widely used method. description of the event or the role of the person in the event; entity involved in the event (a record, a case, or an action taken, name of the organisational unit (or position in the organisational hierarch, level of the functional class in the three-level classiï¬cation hierarchy; and, whether the functional class was one of those identiï¬ed as belonging to the, 3.1 per cent with 95 per cent conï¬dence interval). â In all, 22 record-keeping professionals, at three Finnish public-sector organisations, were interviewed. In this filing method, records are classified according to their subject; letters and documents are classified and arranged in files and folders into subject or sub-subject wise. in a filing cabinet or a binder) or in electronic version (e.g. This was partially due to three things: (1) staff found the system user unfriendly; (2) the way parts of the system were set up; and (3) having to create complicated business rules to direct staff where the system could not. Design/methodology/approach â Interviews were conducted with 18 key stakeholders from across Europe. Filtering process did not change, of events is practically identical in the original and ï¬ltered dataset. A well-maintained filing system allows vital information to be accessed quickly and saves a company money by saving time. and Administrators (ARMA), Seminar, Edmonton, Alberta, Canada, 2-3 March 1999. publicsector/rk/edmonton/functional_analysis1.htm (accessed 25 September, 2009). Zawiyah M. Yusof is a Professor of Records and Information Management at Faculty of Information Science and Technology, Universiti Kebangsaan Malaysia. (2007), âHybrid ï¬ling schemes: the use of metadata signposts in functional ï¬le plansâ. Currently, he is Assistant Professor in the, Department of Information Studies and Interactive Media at Tampere University, Finland. Distribution of events in main classes in the original and filtered datasets, Number of main classes used by executive staff and managers (unit managers, directors and director-general), Position in organisational hierarchy and number of classes used, Distribution of events to unit and non-unit functions in the first organisational structure, Distribution of events to unit and non-unit functions in the second organisational structure, All figure content in this area was uploaded by Kimmo Kettunen, All content in this area was uploaded by Kimmo Kettunen, Emerald Article: Functional classification of records and organisational, To cite this document: Pekka Henttonen, Kimmo Kettunen, (2011),"Functional classification of records and organisational, structure", Records Management Journal, Vol. Design/methodology/approach â The paper sets out the background to, and the factors affecting, the development of appraisal and scheduling practice. metadata described 3,469 cases and 14,532 actions. The GRDS contained the records disposition authorities and retention periods for all common administrative records created, collected, and controlled by the Government of Canada (GoC). The case study examines how the Civil Service is developing a corporate framework and explores the issues of sharing information, gaining co-operation and implementing a consistency of approach. Finally, a small number of events were left out because the person was listed, in two units simultaneously and the unit in which the person was, event took place could not be established with certainty. Hence, from the unit alone one cannot deduce what class, classiï¬cation the employee is likely to need in his work. A Handbook of Principles and Practice, , Vol. If not otherwise stated, ï¬ndings in this study, Information describing organisational context, The second source was information describing the organisational context in which, records were created. However, its practice has raised a number of significant issues and dissent in the archives and records management community. Â© 2014 Association of Canadian Archivists. In reshu, the organisationâs functions and functional classiï¬cation scheme remained, but some persons and responsibilities were transferred between units and one unit was, At the last stage unit managers were asked to check whether the list of current and, past unit functions was complete and accurate. If you wish to place a tax exempt order In less than two percent of records (1.4 per cent, both the record sender and the receiver were inside the organisation. The foundation of any good record management program is developing a consistent records classification system across the organization. There seems to be no full agreem, âfunctionâ, âsub-functionâ, âactivityâ, âtransactionâ, âtaskâ and âproc, other and to levels of classiï¬cation. Xie, L.S. The, The classes are in descending order. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. If you would like to write for this, or any other Emerald publication, then please use our Emerald for Authors service. Share your review so everyone else can enjoy it too. This article is written in a government context but can be applied to records management practices in the private sector as well. Documents that are cared for will not easily tear, get lost or dirty.
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